Document Control , Business Administration Level 3 Apprentice
GUILDMORE LTD

We have an exciting opportunity for a Assistant Document Controller Administrator Apprentice to join our team at Guildmore! You will be responsible for supporting the document control manager.

Apply now

What will the apprentice be doing?

Duties and responsibilities will include:

• To support the Document Control Manager (DCM) as and when required
• Assist with the management of Document Management Process across all sites and teams
• Carry out administrative tasks assigned by the DCM promptly and accurately
• Assist with monitoring the Document Control and Project Mailboxes
• Assist DCM with managing Electronic Document Management Systems (SharePoint and ASITE)
• Liaise with external consultants, subcontractors and Clients regarding document management and approval issues
• Preparing drawing issues including arranging printing and dispatching to sites
• Ensure procedures and protocols are followed at all times
• Assist with Setting up Project Filling Systems
• Assist with reviewing the quality of incoming documents to ensure that it has been issued correctly with the right title, revision numbers
• Assist with tracking and chasing comments on outstanding or late information from Subcontractors and Consultants
• Assist with the collation and distribution of Operations and Maintenance Manuals (O&M Manuals)
• Assist with archiving of site documentation when Project Complete
• Assist with compiling information and supporting documentation for Bi-monthly Reporting
• Support Site Project Teams with day-to-day administrative requirements
• To perform any such other duties, appropriate to the role

What training will the apprentice take and what qualification will the apprentice get at the end?

Provider: Bromley College of Further and Higher Education

On programme Training:

• Level 3 Business Administrator Apprenticeship Standard
• Level 2 Functional Skills in maths and English
• Institute of Apprenticeship Certificate

End-Point Assessment (EPA)

• Knowledge Training Test
• Skills Test
• Oral Questioning - underpinned by portfolio

What is the expected career progression after this apprenticeship?

• Further progression may well be available in other areas within our sector, upon successful completion of a Level 3 Business Administration apprenticeship

Annual wage

£18,000 a year

Expected duration

1 Year 6 Months

Possible start date

21 Apr 2025

Date posted

05 Mar 2025

Reference number

1000307618

Positions

1 available

Desired skills and personal qualities

Communication skills, IT skills, Attention to detail, Organisation skills, Customer care skills, Problem solving skills, Presentation skills, Administrative skills, Number skills, Analytical skills, Logical, Team working, Creative, Initiative, Non judgemental, Patience

Qualifications

GCSE or equivalent Maths and English (Grade A*-C / 9-4) Desired